Author: Secretary/Treasurer

Draft January Minutes

Published / by Secretary/Treasurer

North Greenbush Fire District No. 1
Minutes of the January 8, 2024 BOFC Monthly Meeting
Chairman Brian McCrae called the meeting to order at 6:52 PM. The Pledge of Allegiance was
followed by a moment of silence for all departed District Firefighters.
Commissioners Present: Brian McCrae (BM), Nick Scifo (NS), Dan Garab (DG), Rich French
(RF) and Chris Wilson (CW) attended.
Other District Staff: District Counsel Terry Hannigan (TH), Secretary/Treasurer Sean Kerwin
(SK) and Director of Purchasing Robert Durivage (RD) were present.
Approval of Prior Month’s Minutes:
MOTION 24M01 was made by RF and seconded by CW approving the December Monthly
Minutes. Motion carried.
Treasurer’s Report for the period ending 12/31/2023:
SK presented the Treasurer’s Report (Copy attached).
RESOLUTION 24R01 was made by RF and seconded by NS to accept the Treasurer’s Report as
of December 31, 2023 as presented.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
Approval of Current Month’s Invoices:
SK presented the invoices/vouchers for approval by the Board (Copy attached).
RESOLUTION 24R02 was made by NS and seconded by CW, authorizing the payments of
invoices as presented for a total of $118,668.32, pending final audit and receipt of any necessary
paperwork.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
RESOLUTION 24R03 was made by NS and seconded by CW to authorize the preventive
maintenance and repair work to Bulldog.
Chairman Brian McCrae requested a roll call vote: The Resolution passed with 4 Aye’s and Rich
French Nay.
RESOLUTION 24R04 was made by BM and seconded by RF to authorize the SCBA air
compressor and fill station service to MES as quoted for 2024.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
RESOLUTION 24R05 was made by CW and seconded by NS approving the purchases of
Helmet Shields for new officers and new helmets at a cost of $610.00 from Garrison.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
MOTION 24M02 was made by RF and seconded by NS to create a Truck 42 replacement
committee. The names appointed to the committee are: Chief Adam Littlefield, Past Chief Ed
McMahon, FF AJ Childrose, FF Jonathan Schroll, Asst. Chief Dan Sheehan and Asst. Chief
2 | P a g e
Greg Croll. The two apparatus/equipment Commissioners being R. French and N. Scifo shall
serve as Co-chairmen. Motion carried.
MOTION 24M03 was made by RF and seconded by NS to create a rehab committee for DFD 9-
6 and WFD Rescue 42. The names appointed to the committee are: Rescue 42 / Asst. Chief Jon
Carroll, FF TJ Fitzpartick, FF Eric Schanz and FF Walt Apple). 9-6 / Captain Jeff Stehr, Captain
Keith Slupski and FF Brandon Galligan. Motion Carried.
RESOLUTION 24R06 was made by RF and seconded by DG to authorize the emergency repair
of leaking domestic supply lines at DFD by T. McElligott, Inc. at a cost of $3,420.00. This repair
was declared an Emergency Repair and the repair costs will be taken out of the Capital ReserveRepair fund. 50% of the cost ($1,710.00) will be replenished back into the account by 12/31/25
and the remaining 50% ($1,710.00) replenished into the Capital Reserve Repair account by
12/31/26.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
RESOLUTION 24R07 was made by RF and seconded by CW to adopt the updated Long Range
Plan as presented by the Long Range Plan Committee.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
MOTION 24M04 was made by NS and seconded by CW to approve Sara Rothery from DFD as
a District Firefighter. Motion carried.
MOTION 24M05 was made by NS and seconded by CW to revise NGFD003-2000 Chief’s
Vehicle Usage Policy to include that no pets be allowed in chiefs vehicles. Motion carried.
MOTION 24M06 was made by BM and seconded by CW to amend the previous Motion to
revise NGFD003-2000 Chief’s Vehicle Usage Policy, that Service Animals are authorized by
authority of the NGFD No. 1 BOFC. Motion carried.
MOTION 24M07 was made by NS and seconded by CW approving one facility use request
from DFD. Motion carried.
MOTION 24M08 was made by NS, seconded by CW to adjourn the meeting at 8:19 PM.
Motion Carried.
Respectfully Submitted,
Sean Kerwin
Secretary/Treasurer

Published / by Secretary/Treasurer

The Organizational Agenda

January 8, 2024

 

Since the position of Chairman of the Board of Fire Commissioners expires on December 31st, there is no one to act as chairman to open the organizational meeting. The treasurer shall preside at such meeting until a Chairman has been elected. In the case of a fire district where the position of treasurer is appointive, the commissioners designate one of themselves to act as temporary chairman until such time as the chairman of the board is chosen.

 

 

The annual organizational meeting of the Board of Fire Commissioners started with the nomination of ____________ as Temporary Chairman, resolution made by __________ seconded by _____________.

The Temporary Chairman requested a roll call vote:

 

 

The 2024 Organizational Meeting was called to order by Temporary Chairman __________ at 6:30pm on Monday, January 8, 2024.

 

 

Pledge of Allegiance and moment of silence.

 

 

Roll Call:

 

Appointment of Chairman and Deputy Chairman for 2024.

 

On a Resolution by _______________ seconded by _______________ on the appointment of _____________________ as the 2024 Chairman.  

Chairman requested a roll call vote:

        

On a Resolution by _______________ seconded by _______________ on the appointment of _____________________ as the 2024 Deputy Chairman.  

Chairman requested a roll call vote:

 

 

Let it be noted that the Board had directed the Secretary ___________ to notify the media (The Record) of the date and time of the organizational meeting and to have the legal notice published on the Fire District’s Website and the Town of North Greenbush’s Website.

 

Let it be noted: The Newly Elected Incoming Commissioner, and appointed personnel are hereby directed to complete the Oath of Office and Sign the Oath Book with the Town Clerk by January 31, 2024 per Town law 174(6).

 

 

 

 

The 2024 Chairman proceeds with the following appointments for the coming year:

 

Secretary/Treasurer:

                                

Director of Purchasing and Deputy Secretary/Treasurer:

 

 

Attorney:

 

Administrative Assistants:

 

 

Special Projects Coordinator:

 

 

Review and Approve Bond Insurance on Treasurer and Deputy Treasurer: (see attached)

 

 

Depository:

 

Newspaper:

                                

Schedule 2024 Monthly Meetings:

 

NGFD Memberships:

 

Procurement Policy:

 

Standard Mileage Reimbursement:

                                            

Travel Reimbursement:

  

 

DFD Chiefs:

WFD Chiefs:

District Chief and Deputy Chief:

 Record Retention and Destruction Policy:

 Adoption of all Current District Policies:

Resolution Pursuant to Labor Law:

 Advanced Approved Payments:

Approve/Authorize Voucher Exception:

 Annual New York State AUD, Financial Report:

Approval Annual Inspection Dinner(s)

Approval of Ethics Committee:

Approved/Authorize use of District Apparatus for Parades, Wakes, Fire Prevention:

Approval of out of fire district training:

Approve/Acknowledge Enhanced Cancer Coverage:

Approval  the New Annual Property Tax Form:

 

 

 

 

The Chairman made the following Committee Appointments

 

Motion made by ______ seconded by _______ approving committee appointments listed above. Motion carried.

MOTION made by _____________ seconded by ________  to adjourn the organizational meeting at _____________. Motion Carried.

 

           

December Meeting Draft Minutes

Published / by Secretary/Treasurer

North Greenbush Fire District No. 1
Minutes of the December 11, 2023 BOFC Monthly Meeting

Chairman Chris Wilson called the meeting to order at 7:01 PM. The Pledge of Allegiance was
followed by a moment of silence for all departed District Firefighters and the recent passing of
Life Member & Commissioner Francis J. Giuliano, Sr.

 

Commissioners Present: Chris Wilson (CW), Brian McCrae (BM), Nick Scifo (NS), Dan Garab
(DG) and Rich French (RF) attended.

Other District Staff: District Counsel Terry Hannigan (TH), Secretary/Treasurer Sean Kerwin
(SK) and Director of Purchasing Robert Durivage (RD) were present.
Public Session: None

RESOLUTION 23R150 was made by RF and seconded by NS, accepting the low bids received
with alternates; GC-MJG Construction $1,175,800., MC – DiGesare Mechanical, Inc. $149,000.,
EC – Dynamic Electrical Systems, LLC $163,500., and PC – DiGesare Mechanical, Inc.
$242,000. This resolution further authorizing Director of Purchasing to sign all contracts after
final review by the Fire District attorney. The anticipated project cost including construction
contingency, incidentals and other work is $2,665,891.00.
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.

Approval of Prior Month’s Minutes:
MOTION 23M134 was made by BM and seconded by RF approving the November Monthly
Minutes. Motion carried.

Treasurer’s Report for the period ending 11/30/2023:
SK presented the Treasurer’s Report (Copy attached).
RESOLUTION 23R151 was made by CW and seconded by BM to accept the Treasurer’s Report
as of November 30, 2023 as presented.
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.

Approval of Current Month’s Invoices:
SK presented the invoices/vouchers for approval by the Board (Copy attached).
RESOLUTION 23R152 was made by RF and seconded by NS, authorizing the payments of
invoices as presented for a total of $59,805.56, pending final audit and receipt of any necessary
paperwork.
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.

MOTION 23M135 was made by RF and seconded by CW to schedule the 2024 Organizational
Meeting on Monday, January 8
th, 2023 at 6:30 PM. The regular meeting will immediately
follow. Motion carried.
2
RESOLUTION 23R153 was made by NS and seconded by BM approving the renewal contract
for 2024 facility cleaning services of Derek Karandy (WFD Cleaning service at $122 weekly)
and CleanMaster Pro (DFD Cleaning service at $130 weekly).
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.

RESOLUTION 23R154 was made by RF and seconded by CW to approved the EMS Medical
Director Services Agreement between North Greenbush Fire District No. 1 and USACS
Management Group, Ltd. d/b/a US AcuteCare Solutions and is effective as of June 15, 2023 to
December 31, 2023 for $1,625.00 and January 1, 2024 to June 30, 2024 for $1,500.00. The
Medical Director will be Katrina Kardos, M.D.
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.

RESOLUTION 23R155 was made by NS and seconded by DW to approve and authorize spot
repair to be performed at the Defreestville Fire Station, to the epoxy apparatus floor by CTI,
LLC at a cost of $896.00.
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.

RESOLUTION 23R156 was made by RF and seconded by CW to authorize the repair of leaking
domestic supply lines at DFD by T. McElligott, Inc at a cost of $3,420.00.
Chairman Chris Wilson requested a roll call vote: The Resolution passed with 4 Aye’s and Nick
Scifo abstaining.

MOTION 23M157 was made by NS and seconded by RF approving two facility use requests
from DFD. Motion carried.

RESOLUTION 23R158 was made by NS and seconded by BM to amend the 2023 budget as
follows:
From: To:
D102040 – Insurance $8,000 D102070 – Maintenance $20,000
D102070 – Other $12,000
N102060 – Other $4,000 W102020 – Maintenance $13,000
W102070 – Other $9,000
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.

RESOLUTION 23R159 was made by CW and seconded by RF to adopt the revised NGFD022-
2011 Procurement Policy as amended. Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.

MOTION 23M137 was made by NS, seconded by BM to adjourn the meeting at 9:07 PM.
Motion Carried.
Respectfully Submitted,
Sean Kerwin
Secretary/Treasurer

2024 Organization Meeting

Published / by Secretary/Treasurer

Organizational Meeting and January Monthly Meeting

PLEASE TAKE NOTICE that the Board of Fire Commissioners will be holding their annual organizational meeting on Monday, January 8, 2024 at 6:30pm. The January Monthly Meeting will be held immediately after the completion of the annual organizational meeting. The location of the meetings will be the Fire District Offices located at 350 North Greenbush Road, North Greenbush, New York.

Sean Kerwin

Fire District Secretary

                                                                                            

November Draft Minutes

Published / by Secretary/Treasurer

North Greenbush Fire District No. 1
Minutes of the November 13, 2023 BOFC Monthly Meeting
Chairman Chris Wilson called the meeting to order at 7:00 PM. The Pledge of Allegiance was
followed by a moment of silence for all departed District Firefighters.
Commissioners Present: Chris Wilson (CW), Brian McCrae (BM), Nick Scifo (NS), Dan Garab
(DG) and Rich French (RF) attended.
Other District Staff: District Counsel Terry Hannigan (TH), Secretary/Treasurer Sean Kerwin
(SK) and Director of Purchasing Robert Durivage (RD) were present.
Public Session: None
Approval of Prior Month’s Minutes & 10/16/23 Public Hearing on Budget Minutes:
MOTION 23M130 was made by BM and seconded by RF approving the September Monthly
Minutes and 10/16/23 Public Hearing Budget Minutes. Motion carried.
Treasurer’s Report for the period ending 10/31/2023:
SK presented the Treasurer’s Report (Copy attached).
RESOLUTION 23R145 was made by RF and seconded by NS to accept the Treasurer’s Report
as of October 31, 2023 as presented.
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.
Approval of Current Month’s Invoices:
SK presented the invoices/vouchers for approval by the Board (Copy attached).
RESOLUTION 23R146 was made by RF and seconded by BM, authorizing the payments of
invoices as presented for a total of $130,135.43, pending final audit and receipt of any necessary
paperwork.
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.
RESOLUTION 23R147 was made by RF and seconded by NS approving the following
purchase, EMS/Defib Supplies and batteries $398.81.
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.
RESOLUTION 23R148 was made by DG and seconded by RF approving and adopting
NGFD041-2019 Facility Utilization Policy, which superseded any older policies in effect.
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.
1. Blanket COI For DFD/WFD Member Events
RESOLUTION 23R149 was made by DG and seconded by NS approving to add a rider on the
District’s Insurance policy that will provide a certificate of insurance for individual member
events. The District will pay for this rider.
Chairman Chris Wilson requested a roll call vote: The Resolution passed unanimously.
MOTION 23M131 was made by RF and seconded by DG to rescind the moratorium on facility
use that was in effect. Motion carried.
2 | P a g e
MOTION 23M132 was made by CW and seconded by NS to approve John Rothrock from
WFD as a District Firefighter. Motion carried.
PUBLIC SESSION – None
MOTION 23M133 was made by NS, seconded by RF to adjourn the meeting at 8:38 PM.
Motion Carried.
Respectfully Submitted,
Sean Kerwin
Secretary/Treasurer