North Greenbush Fire District No. 1
Minutes of the March 11, 2024 BOFC Monthly Meeting

Chairman Brian McCrae called the meeting to order at 7:02 PM. The Pledge of Allegiance was
followed by a moment of silence for all departed District Firefighters.
Commissioners Present: Brian McCrae (BM), Nick Scifo (NS), Dan Garab (DG), Rich French
(RF) and Chris Wilson (CW) attended.

Other District Staff: District Counsel Terry Hannigan (TH), Secretary/Treasurer Sean Kerwin
(SK) and Director of Purchasing Robert Durivage (RD) were present.
Public Session: None

MOTION 24M15 was made by DG and seconded by RF approving the Chili Cook Off as an
approved Fire District event on 4/7/24 for DFD & WFD. Motion carried.
Approval of Prior Month’s Minutes:

MOTION 24M16 was made by RF and seconded by NS approving the February Minutes.
Motion carried.
Treasurer’s Report for the period ending 2/29/2024:
SK presented the Treasurer’s Report (Copy attached).

RESOLUTION 24R15 was made by CW and seconded by RF to accept the Treasurer’s Report
as of February 29, 2024 as presented.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
Approval of Current Month’s Invoices:
SK presented the invoices/vouchers for approval by the Board (Copy attached).

RESOLUTION 24R16 was made by RF and seconded by CW, authorizing the payments of
invoices as presented for a total of $891,575.86, pending final audit and receipt of any necessary
paperwork.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.

RESOLUTION 24R17 was made by RF and seconded by CW, authorizing the payments of an
invoices as presented for a total of $300.00 for Brian McCrae (Gym reimbursement).
Chairman Brian McCrae requested a roll call vote: The Resolution passed with BM abstaining.

RESOLUTION 24R18 was made by NS and seconded by RF to approve the 2024 lawn care
contract for DFD and WFD with High Tech Lawn & Snow Service. The contract fee for WFD is
$2,830 and DFD is $5,300 for a total of $8,130.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.

RESOLUTION 24R19 was made by CW and seconded by RF approving the purchases of 55
Portable Radio Batteries (40 for WFD & 15 for DFD) $3,366 and Radio Programming (DFD &
WFD) by Wells Communications/Bearcom $2,500.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.

MOTION 24M17 was made by RF and seconded by NS to approve Andrew Morabito from
DFD as a District Firefighter. Motion carried.

RESOLUTION 24R20 was made by DG and seconded by CW to authorize that electronic
payments can now be made to NYS Deferred Compensation & Payroll (state & federal)
payments.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.

RESOLUTION 24R21 was made by DG and seconded by NS, accepting the NGFD No. 1
Regulatory Basis Financial Report Year Ending 12-31-2023 and accept as the Treasurer’s
Annual Report for 2023.
Chairman B. McCrae requested a roll call vote: The Resolution passed unanimously

MOTION 24M18 was made by RF, seconded by CW to adjourn the meeting at 8:12 PM.
Motion Carried.
Respectfully Submitted,
Sean Kerwin
Secretary/Treasurer

North Greenbush Fire District No. 1
Minutes of the February 12, 2024 BOFC Monthly Meeting

Chairman Brian McCrae called the meeting to order at 7:04 PM. The Pledge of Allegiance was
followed by a moment of silence for all departed District Firefighters.

Commissioners Present: Brian McCrae (BM), Nick Scifo (NS), Dan Garab (DG), Rich French
(RF) and Chris Wilson (CW) attended.

Other District Staff: District Counsel Terry Hannigan (TH), Secretary/Treasurer Sean Kerwin
(SK) and Director of Purchasing Robert Durivage (RD) were present.

Public Session: None

MOTION 24M09 was made by NS and seconded by RF approving one facility use request from
DFD. Motion carried.

Approval of Prior Month’s Minutes and Organizational Minutes 1/8/24:
MOTION 24M10 was made by RF and seconded by CW approving the January Minutes and Organizational Minutes on 1/8/24. Motion carried.

Treasurer’s Report for the period ending 1/31/2024:
SK presented the Treasurer’s Report (Copy attached).
RESOLUTION 24R08 was made by DG and seconded by CW to accept the Treasurer’s Report
as of January 31, 2024 as presented.

Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
Approval of Current Month’s Invoices:
SK presented the invoices/vouchers for approval by the Board (Copy attached).
RESOLUTION 24R09 was made by RF and seconded by CW, authorizing the payments of
invoices as presented for a total of $143,934.67, pending final audit and receipt of any necessary
paperwork. RF discussed the older invoices from Vander Molen (VM) from last year and was
disappointed that VM sent them in so late.

Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
RESOLUTION 24R10 was made by NS and seconded by CW to authorize the preventive
maintenance and repair work to Bulldog.
Chairman Brian McCrae requested a roll call vote: The Resolution passed with 4 Aye’s and Rich
French Nay.
RESOLUTION 24R11 was made by NS, seconded by CW, declaring end of service Personal
Protective Equipment Surplus, consisting of 5 pairs of boots, 17 bunker pants, 18 helmets and
13 coats. The total value of this surplus is less than $20K and is no longer needed by the Fire
District. The Board directed RD to surplus this equipment and attempt to sell at Auctions
International or dispose of the equipment listed on the Inventory Disposal Form.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.

MOTION 24M11 was made by RF and seconded by CW establishing a new ongoing
recruitment and retention committee consisting of BM, RF and CW. Motion carried.

RESOLUTION 24R12 was made by CW and seconded by NS approving the purchases of ten
New Portable Radio Batteries @ $79.90 (5 WFD & 5 for DFD) $799.00 and a Fire Police Coat
(E. Coonradt) Garrison $90.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
RESOLUTION 24R13 was made by DG and seconded by NS to adopt the updated NGFD
cellphone policy change regarding that a stipend be added not to exceed $40 monthly.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.

MOTION 24M12 was made by RF and seconded by CW to revise the sexual harassment SOG
#904 to include that annual training be provided and required. Motion carried.
TH informed the Board that this policy will need to be updated and will work with RD to
complete a draft policy for the Board’s review.

MOTION 24M13 was made by RF and seconded by NS to approve Callahan Urquhart and
Andrew Thomas from DFD and Kevin Warner from WFD as District Firefighters. Motion
carried.

RESOLUTION 24R14 was made by DG and seconded by CW approving the purchases of up to
six cellular iPads for chief officers as per the proposed purchasing plan.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.

MOTION 24M14 was made by RF, seconded by CW to adjourn the meeting at 9:00 PM.
Motion Carried.
Respectfully Submitted,
Sean Kerwin
Secretary/Treasurer

Monthly Agenda

PLEDGE OF ALLEGIANCE:                                                         

ROLL CALL:

PUBLIC SESSION: 

DISTRICT BUILDING REPORT:

Fire District Committee for WFD Building Upgrade:      

DEPARTMENT PRESIDENT’S REPORTS:

DFD President’s Report

WFD President’s Report 

APPROVAL OF PRIOR MONTH’S MINUTES:

TREASURER’S REPORT:

APPROVAL OF CURRENT MONTH’S INVOICES:

CORRESPONDENCE:

Received

Sent

OLD BUSINESS:

NEW BUSINESS:

DEPARTMENT CHIEF’S REPORTS:

DFD Chief’s Report –

WFD Chief’s Report –

STANDING COMMITTEE REPORTS:

Apparatus/Equipment & Needs Committee                             

Building/Grounds:                                                                     

District Personnel:                                                                      

Finance/Insurance/Audit:                                                        

Long Range Planning:                                                                

Policies, Procedures & Membership:                                     

LOSAP:             

SPECIAL COMMITTEES:

Business Operations & Technology:                                    

Development Plan Review                                                       

Firematic Operations:     

PUBLIC SESSION

The public has the opportunity to listen and observe this meeting live on YouTube at:

https://www.youtube.com/channel/UCeGVroBWZuIiJHU4pwjVFoA?view_as=subscriber

North Greenbush Fire District No. 1
Minutes of the January 8, 2024 BOFC Monthly Meeting
Chairman Brian McCrae called the meeting to order at 6:52 PM. The Pledge of Allegiance was
followed by a moment of silence for all departed District Firefighters.
Commissioners Present: Brian McCrae (BM), Nick Scifo (NS), Dan Garab (DG), Rich French
(RF) and Chris Wilson (CW) attended.
Other District Staff: District Counsel Terry Hannigan (TH), Secretary/Treasurer Sean Kerwin
(SK) and Director of Purchasing Robert Durivage (RD) were present.
Approval of Prior Month’s Minutes:
MOTION 24M01 was made by RF and seconded by CW approving the December Monthly
Minutes. Motion carried.
Treasurer’s Report for the period ending 12/31/2023:
SK presented the Treasurer’s Report (Copy attached).
RESOLUTION 24R01 was made by RF and seconded by NS to accept the Treasurer’s Report as
of December 31, 2023 as presented.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
Approval of Current Month’s Invoices:
SK presented the invoices/vouchers for approval by the Board (Copy attached).
RESOLUTION 24R02 was made by NS and seconded by CW, authorizing the payments of
invoices as presented for a total of $118,668.32, pending final audit and receipt of any necessary
paperwork.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
RESOLUTION 24R03 was made by NS and seconded by CW to authorize the preventive
maintenance and repair work to Bulldog.
Chairman Brian McCrae requested a roll call vote: The Resolution passed with 4 Aye’s and Rich
French Nay.
RESOLUTION 24R04 was made by BM and seconded by RF to authorize the SCBA air
compressor and fill station service to MES as quoted for 2024.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
RESOLUTION 24R05 was made by CW and seconded by NS approving the purchases of
Helmet Shields for new officers and new helmets at a cost of $610.00 from Garrison.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
MOTION 24M02 was made by RF and seconded by NS to create a Truck 42 replacement
committee. The names appointed to the committee are: Chief Adam Littlefield, Past Chief Ed
McMahon, FF AJ Childrose, FF Jonathan Schroll, Asst. Chief Dan Sheehan and Asst. Chief
2 | P a g e
Greg Croll. The two apparatus/equipment Commissioners being R. French and N. Scifo shall
serve as Co-chairmen. Motion carried.
MOTION 24M03 was made by RF and seconded by NS to create a rehab committee for DFD 9-
6 and WFD Rescue 42. The names appointed to the committee are: Rescue 42 / Asst. Chief Jon
Carroll, FF TJ Fitzpartick, FF Eric Schanz and FF Walt Apple). 9-6 / Captain Jeff Stehr, Captain
Keith Slupski and FF Brandon Galligan. Motion Carried.
RESOLUTION 24R06 was made by RF and seconded by DG to authorize the emergency repair
of leaking domestic supply lines at DFD by T. McElligott, Inc. at a cost of $3,420.00. This repair
was declared an Emergency Repair and the repair costs will be taken out of the Capital ReserveRepair fund. 50% of the cost ($1,710.00) will be replenished back into the account by 12/31/25
and the remaining 50% ($1,710.00) replenished into the Capital Reserve Repair account by
12/31/26.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
RESOLUTION 24R07 was made by RF and seconded by CW to adopt the updated Long Range
Plan as presented by the Long Range Plan Committee.
Chairman Brian McCrae requested a roll call vote: The Resolution passed unanimously.
MOTION 24M04 was made by NS and seconded by CW to approve Sara Rothery from DFD as
a District Firefighter. Motion carried.
MOTION 24M05 was made by NS and seconded by CW to revise NGFD003-2000 Chief’s
Vehicle Usage Policy to include that no pets be allowed in chiefs vehicles. Motion carried.
MOTION 24M06 was made by BM and seconded by CW to amend the previous Motion to
revise NGFD003-2000 Chief’s Vehicle Usage Policy, that Service Animals are authorized by
authority of the NGFD No. 1 BOFC. Motion carried.
MOTION 24M07 was made by NS and seconded by CW approving one facility use request
from DFD. Motion carried.
MOTION 24M08 was made by NS, seconded by CW to adjourn the meeting at 8:19 PM.
Motion Carried.
Respectfully Submitted,
Sean Kerwin
Secretary/Treasurer

The Organizational Agenda

January 8, 2024

Since the position of Chairman of the Board of Fire Commissioners expires on December 31st, there is no one to act as chairman to open the organizational meeting. The treasurer shall preside at such meeting until a Chairman has been elected. In the case of a fire district where the position of treasurer is appointive, the commissioners designate one of themselves to act as temporary chairman until such time as the chairman of the board is chosen.

The annual organizational meeting of the Board of Fire Commissioners started with the nomination of ____________ as Temporary Chairman, resolution made by __________ seconded by _____________.

The Temporary Chairman requested a roll call vote:

The 2024 Organizational Meeting was called to order by Temporary Chairman __________ at 6:30pm on Monday, January 8, 2024.

Pledge of Allegiance and moment of silence.

Roll Call:

Appointment of Chairman and Deputy Chairman for 2024.

On a Resolution by _______________ seconded by _______________ on the appointment of _____________________ as the 2024 Chairman.  

Chairman requested a roll call vote:

On a Resolution by _______________ seconded by _______________ on the appointment of _____________________ as the 2024 Deputy Chairman.  

Chairman requested a roll call vote:

Let it be noted that the Board had directed the Secretary ___________ to notify the media (The Record) of the date and time of the organizational meeting and to have the legal notice published on the Fire District’s Website and the Town of North Greenbush’s Website.

Let it be noted: The Newly Elected Incoming Commissioner, and appointed personnel are hereby directed to complete the Oath of Office and Sign the Oath Book with the Town Clerk by January 31, 2024 per Town law 174(6).

The 2024 Chairman proceeds with the following appointments for the coming year:

Secretary/Treasurer:

Director of Purchasing and Deputy Secretary/Treasurer:

Attorney:

Administrative Assistants:

Special Projects Coordinator:

Review and Approve Bond Insurance on Treasurer and Deputy Treasurer: (see attached)

Depository:

Newspaper:

Schedule 2024 Monthly Meetings:

NGFD Memberships:

Procurement Policy:

Standard Mileage Reimbursement:

Travel Reimbursement:

DFD Chiefs:

WFD Chiefs:

District Chief and Deputy Chief:

 Record Retention and Destruction Policy:

 Adoption of all Current District Policies:

Resolution Pursuant to Labor Law:

 Advanced Approved Payments:

Approve/Authorize Voucher Exception:

 Annual New York State AUD, Financial Report:

Approval Annual Inspection Dinner(s)

Approval of Ethics Committee:

Approved/Authorize use of District Apparatus for Parades, Wakes, Fire Prevention:

Approval of out of fire district training:

Approve/Acknowledge Enhanced Cancer Coverage:

Approval  the New Annual Property Tax Form:

The Chairman made the following Committee Appointments

Motion made by ______ seconded by _______ approving committee appointments listed above. Motion carried.

MOTION made by _____________ seconded by ________  to adjourn the organizational meeting at _____________. Motion Carried.